BIA Coordinator
Posted on Tuesday, June 25th, 2024
Job Description
DOWNTOWN HERITAGE PERTH BUSINESS IMPROVEMENT AREA
Job type: Permanent
Salary range: $25 – $28 per hour depending on experience and qualifications
Schedule: 28 hours per week as well as some weekends and evenings as needed
Location: Town Hall, 80 Gore St. E., Perth, ON
Position Summary:
Reporting to the Downtown Heritage Perth BIA Board of Directors, through the Personnel Committee, the Coordinator is responsible for implementing the initiatives of the BIA Board and its various subcommittees, and for regularly liaising with the business community in support of a healthy economic climate in beautiful downtown Perth. The BIA Coordinator develops, implements and reports on an array of plans, activities, and programs including:
● Communication with Membership
● Promotion & Marketing Initiatives
● Annual Budget
● Stewart Park Festival
● Downtown Beautification
● Annual General Meeting
Performance Standards:
The Coordinator shall perform the responsibilities of the position within the legislative and regulatory standards set out in all applicable provincial and municipal regulations, BIA policies and by-laws.
Requirements:
● Excellent verbal and written communication skills
● Ability to communicate effectively with related organizations and stakeholders
● Strong planning and organizational skills
● Working knowledge of financial reporting, budgeting, financial management
Assets:
● Experience working with a Board of Directors in a leadership capacity providing members with guidance and advice on policies, programs and procedures
● Experience in planning and executing major events
● Prior BIA experience
BIA Coordinator Duties:
Administration:
● Responsible for the day-to-day operations and administration of the BIA office.
● Act as recording secretary for Board and committee meetings.
● Oversee implementation of the DHPBIA’s Marketing & Promotion contract.
● Work with Board and committee chairs to prepare agendas, minutes and correspondence for meetings.
● Place agendas and minutes on BIA website.
● Ensure all motions and minutes are properly signed and stored.
● Provide a year-end update to the Board and to Council documenting the highlights of the past year and the goals and objectives of the next year.
● Address downtown business needs with stakeholders such as the Town of Perth, Perth Tourism and the Perth & District Chamber of Commerce.
Financial:
● Administer the overall BIA and committee budges.
● Work with the BIA Board Treasurer to prepare the annual budget and present it to the Board and to Council in time for annual budget deliberations.
● Be responsible for all accounting functions including compliance with established procurement policies, budget controls and reporting requirements to BIA Board.
● Purchase any products or services as required by the BIA in accordance with the Board’s procurement policy and approved budget.
● Submit accounts payable to Town within two weeks of receipt of invoice.
Membership:
● Deliver a Welcome Package to new businesses.
● Organize the Annual General Meeting.
● Participate in the organization of events in collaboration with the BIA and committee chairs.
Communication:
● Oversee electronic presence of BIA through Facebook, Instagram, website etc.
● Monitor BIA Business Forum
● Produce brochures and guides as determined by the Promotions Committee
● Promote businesses and events in downtown display cases
How to Apply
Email cover letter and resume to bia@perth.ca
Application Deadline: July 4th at 4:00 pm
We thank all who apply; however, only those selected for an interview will be contacted.
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