Contracts

Introduction

This section covers the procedures to follow when preparing contracts and seeking to contract with external parties.

In all cases, contract review and approval activities are governed by Policy BG II -06 Delegation of Contract Signing Authority.

Approved College Contract Templates and the College’s General Terms and Conditions are available to help College Administrators. These forms may be obtained from the Contract Administrator – Finance Department.

The Finance Department maintains the official copy of all contracts for reporting and auditing purposes. Please ensure that the original copy of each contract (with associated documentation) is forwarded to the Contract Administrator.

Contract Considerations

All contracts, regardless of dollar value, must be accompanied by an Executive Summary (the Contract Administrator supports access and completion of the Executive Summary).

All contracts, regardless of dollar value, may require additional Specialist review (eg. – Facilities, Risk, Finance, Marketing, ITS, HR, etc.). The Contract Reviewer is responsible for obtaining required review before seeking Contract Approval.