Recruitment process

Is this your first time hiring an Algonquin College co-op student?

You can create your own account on our HireAC online job portal or email or coop@algonquincollege.com and we will create one for you.

Once your account is created, an Industry Engagement Specialist will contact you to discuss your employment needs and subsequent steps.

Getting Started:

Step 1

1. Go to HireAC.ca and click on Employers, then ACCOUNT REGISTRATION
2. Complete the Organization, Division, and User Information
3. Select the services your organization is interested in.

Step 2

1. Confirm you are not a robot, and click “continue”.
2. You will receive either a phone call or email from an Industry Engagement Specialist once we receive your pending registration within 1-2 business days.

For step-by-step instructions on creating an account or resetting your password view Getting Started.

Post your co-op job through HireAC, our online platform will allow you to:

• Promote your organization as a top employer to co-op students
• Post and manage your co-op job postings
• Re-post a co-op job from a previous term
• View and download student applications
• Access your co-op interview schedule

Post a job:

Step 1:

1. Log into HireAC,
2. Click “Post a job”  right in the center of your dashboard
3. Select Co-op Job Postings

Step 2:

1. Select the “Post a New Job” and complete the Job Posting Information fields
2. Select your targeted programs. Please select the programs you would like to recruit from
3. Select the “Application Delivery” method.

Step 3:

1. Click Submit Posting for Approval
2. After submitting the posting, you’ll get a confirmation of receipt email. You will get an additional email when your posting is approved and live on the HireAC platform

Repost a job:

Step 1:

1. Login into HireAC
2. Click the “Job Postings” tab right in the center of your dashboard and then locate the job posting you’d like to repost and click the “Repost”

Step 2:

1. Select “Repost and Edit Posting”
2. Complete the “Repost Details” field, click Report and you’re done!

To follow the process step by step: Job Posting Guide

On the day your job closes, you will receive an email that contains all of the applicants and instructions on our interview process. Applications are also accessible via HirAC online platform.

To review applications on HireAC:

Step 1:

1. Log into HireAC
2. Click the “Job Postings” tab on the dashboard followed by “View apps”

Step 2:

To download the application bundle

1. Click on the three dots action button near the bottom right of the page and select “Download All Applications”.
2. Create an application bundle to download. Alternatively, view or download applications one at a time using the ‘Download Package’ or ‘Quick Preview’ buttons.​
3. Create a custom application bundle with only select students using the ‘Applications Options’ three dots action button near the bottom right of the page, followed by the ‘Create Custom Application Bundle.’ Use the checkboxes to select applicants you want to include in the bundle
4. Include the interview link in your request.

To follow the step-by-step instructions: Review Application Guide

Once you have reviewed all applications, you will be able to select the successful candidates you wish to interview and create an interview request. You will need to login to HireAC to request your interview.

Submit an interview request:

Step 1:

1. Log in HireAC – HireAC.ca
2. Click the ‘Job Postings’ tab on the dashboard followed by “view apps”
3. Under the heading “Application Status,” use the drop-down menu to select your preferred candidates
4. Next, choose your interviewees using the “Selected for Interview” drop-down option.

Step 2:

1. Click on the three dots action button near the bottom right of the page and then select “Interview Options, followed by “Create an interview Schedule”
2. Select your interview type and choose your preferred “Location and Method”
3. In the interview reservation, you will be asked to include: The interview date, start and end time, length of the interview, time buffer between interviews and # of breaks
4. Please include the meeting link for the interview in your request.

To follow the step-by-step instructions: Interview Request Guide

We encourage you to set up one meeting link, with a waiting room to admit the students individually at their interview time. Here are the instructions on setting up a meeting with a waiting room:

• Zoom
• Teams

If you have any issues please email coopjobs@algonquincollege.com for interview scheduling assistance.

After the first round of interviews, you will need to login to HireAC and rank your candidates in order of preference.

Please visit our important co-op dates page on our co-op website.
www.algonquincollege.com/coop-career-centre/important-co-op-dates/

To rank your student:

Step 1:

1. Log into HireAC – HireAC.ca
2. Click “Co-op” on the left side of the menu on your dashboard
3. Click on the green “View Rankings” button

Step 2:

1. select “Submit Rankings”.
2. Choose from the drop-down list under the ‘Ranking’ column to select a ranking for each candidate.

If you wish to make an offer, assign a numerical ranking to each applicant you’re interested in.

If you don’t wish to hire a student, select “Not Selected for Hire”.

Students will have 24 hours to accept or decline the job offer. If they choose to decline, the offer will automatically be sent to the next candidate in your ranking order.

Please Note: When finished with your ranking you have to click “Save Rankings” at the bottom of the page to save your selections. We encourage you to provide a message to each interview candidate to help them improve. Feedback is critical to help our students succeed, but please remember that student rankings are confidential and should not be shared directly with our students. 

STANDARDS FOR RANKING:

If you have selected “not ranked” for a candidate, you will be prompted to select a reason that will be shared with the candidates.

To follow the step-by-step instructions: Ranking-Guide

Upon receiving the student’s acceptance email, contact the student directly to discuss next steps (e.g. salary, start date, security clearance forms, etc.)