Project Fill The Shelf

Project Description:

We are students in the Project Management Graduate Certificate program who collected $2,170.50 worth of non-perishables for the AC food cupboard as part of our Applied Project Management course. AC food cupboard provides students who require food and other basic necessities. For the 2022 AC Food Cupboard project, there were two sponsors, i.e., Prof. David Solomon and Julia McCann. Two of the main requirements of the Project Sponsors were, too;

1. Raise goods to be donated for the Algonquin College’s food cupboard with a sponsored amount of $40 and achieve the funds ROI of 25:1 with an approximate amount of over $1000.00.

2. Goods must be delivered to AC Food cupboard on 27th July and, at least 70% of the items must be the items which are in high demand.

To raise the required funds, we speculated an amount. Then, each of us contacted cooperate companies and also the communities and informed them about the project. To advertise the project, we created posters and shared them through our social media accounts. Additionally, we created a “Go fund me” charity event, emphasizing the project and advertised that via social media. To collect these funds, we set up an account with our communications manager, Vishnu Bhan.

From 20th June 2022 to 23rd July 2022, we collected the funds through cooperative companies and communities and managed to raise $1,836.76. To procure the items, we conducted a market analysis and reached retailers such as Costco, Sysco, and Walmart. Out of these three companies, we shortlisted Costco and Walmart and our Communication Manager got in touch with the store management to procure the items. Then based on the percent allocation we created at the planning stage of the project, we purchased items from Costco and Walmart. Through special discounts, we managed to save $283.44. The total MRP of the items purchased through the retailers was $2,120.20. Additionally, we received $50.36 worth of items as a donation through one of our community channels. This sums the total MRP of $2,170.50 items toward the AC food cupboard.

In the early stages of the project, the funds accumulated slowly. We kept on reaching the cooperating companies and conducted a marketing campaign. We learnt that this target can be ascertained only through effective communication. Unknown risk struck on 23rd June as our contact in Sysco reported that she contracted Covid, and we knew we wouldn’t be able to purchase items through Sysco. Another Unknown risk occurred as one of our transport’s (Project Manager’s SUV) had an engine failure on the day of procuring. However, our contingency plans helped us to raise $2,170.50 worth of items for the students in need.

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