Quota Check

OWA (see Outlook below)

In OWA you can easily check your quota by hovering your mouse over your name for a moment.

Outlook

To check your current Exchange mail quota usage in Outlook do the following:

• Go to the Tools menu, then Mailbox Cleanup"
• Click on Properties for "Mailbox..."
• A new window will open and you should click on
• In the new window select the "Server Data" tab and total size indicates how much of your mail quota you are using. If you want to know your maximum or percentage is then go to the OWA instructions below.

Managing Quotas:

Please be advised that now and going forward, ITS will not be increasing the quota of any client’s email. It is the responsibility of the user to manage their own mail storage and to stay within the limits of their quota.

There is an initiative underway to develop College standards for email management including archiving.

Remember …in the Exchange infrastructure your mail store quota consists of:

• Email
• Tasks
• Calendar entries
• Memos
• Attachments - You can't usually send or receive files more than about 10meg
• Voicemail

Managing Your Quota

Managing your email quota has a few aspects:

• To check how much of your email quota is in use go here.
• Delete everything you don't need and then make sure the trash has been emptied. You should regularly go through your email, contacts, calendars, tasks, etc. and delete anything no longer needed.
• Archive things that you want to keep but don't need regular and immediate access to. Then you can store it on your hard drive or burn it to a CD.
  • In OWA select the folder at the top that has your name. Then go to the File menu and Save As
  • In Outlook you can archive your email the same way. Go to the File menu and select Import/Export. Then select exporting your mail to PSTt format.
• Managing your data is your responsibility, just as with your data backups.
• See this document for Email Terms of Use