Email & Calendar for New Staff

Pembroke, Perth & Woodroffe: Woodroffe staff have been upgraded to MS Exchange and will use OWA or Outlook. Note that OWA requires VPN or Secure Portal when off campus.

 

Email & Calendar for Staff

Note: Pop3, Imap and mail address forwarding are no longer supported.

All accounts get email & calendar and staff can access it two ways while on campus:

Webmail - Support Page

All you have to do is go to the webmail web site and log in. This works on campus or off. Use your network username and password. Webmail is used by our retirees and students.

OWA - For Pembroke, Perth and Woodroffe - Support Page

Exchange - Woodroffe staff are be using OWA which is a web mail & calendar client - basically Outlook on the web. Which is great for Outlook fans. From off-campus though you will have to run our VPN client or Secure Portal before the OWA will work. Visit the OWA support site

Outlook -  Click here for Outlook For Pembroke/Perth/Woodroffe Staff

This requires Outlook to be installed on your computer and have it configured to our College servers by one of our technicians. All mail and calendar information will be kept on the server and not downloaded to the PC to ensure you always have access to all information.

Exchange - If you are on Exchange you will not be able to use Outlook off campus, only OWA with VPN or Secure Portal.

Quotas:

Please be advised that, now and going forward, ITS will not be increasing the quota of any client’s email. It is the responsibility of the user to manage their own mail storage and to stay within the limits of their quota.

There is an initiative underway to develop College standards for email management including archiving.

Remember …in the Exchange infrastructure your mail store quota consists of:

• Email
• Tasks
• Calendar entries
• Memos
• Attachments - You can't usually send or receive files more than about 10meg
• Voicemail

Managing Your Quota

Managing your email quota has a few aspects:

• To check how much of your email quota is in use go here.
• Delete everything you don't need and then make sure the trash has been emptied. You should regularly go through your email, contacts, calendars, tasks, etc. and delete anything no longer needed.
• Archive things that you want to keep, but don't need regular and immediate access to. Then you can store it on your hard drive or burn it to a CD.
  • In OWA select the folder at the top that has your name. Then go to the File menu and Save As
  • In Outlook you can archive your email the same way. Go to the File Menu and select Import/Export. The select exporting your mail to PSTt format.
• Managing your data is your responsibility, just as with your data backups.
• See this document for Email Terms of Use