Project Management Office

The Project Management Office (PMO) in ITS is accountable for;

  • Identifying and implementing project management methodologies, procedures and templates aligned with best practices and standards
  • Reviewing and analyzing project Concept Intakes, validating that they align with Algonquin College strategic plans and objectives and, that ITS has the capacity to complete the requests
  • Managing project life-cycle from initiation, planning, execution, operations and maintenance, to close-out where Project Managers, Subject Matter Experts, Technical Experts and Business Analysts work collaboratively
  • Monitoring compliance with project management standard, policies, procedures, and templates by means of project controls and measuring KPIs

This site provides the following information;


 

CURRENT STATISTICS

As part of Algonquin College ITS department, PMO is engaged in many projects at any given time that support the Algonquin College strategic plan. Here is current data of how many projects we are working on, what their status and project types are:


 


 

PROJECT MANAGEMENT METHODOLOGY

Our PMO applies its skills, knowledge, tools and templates on a specific Project Management methodology which focuses on Initiation, Planning, Execution, Operation & Maintenance and Close-Out phases to manage and deliver projects timely and efficiently. During these phases, Project Managers and Business Analysts work in collaboration with the technical team to build successful project outcomes and relationships with stakeholders.

INITIATION

Initiation is the first phase of a project where we determine what needs to get done, how to get that work done, who to do the work, who to affect and to be affected by the work. We establish guiding parameters, based on client’s needs and requirements, which will help us to reach to the expected outcome.

 

Business Analysis Deliverable

Project Management Deliverable

Needs Analysis

BA Plan

Approved High Level Requirements

Identify Stakeholders

Enterprise Architect involvement

 

Project Kickoff

Identify Stakeholders

Identify Resources

Approved Project Charter

Cyber security involvement

 

PLANNING

During Planning phase, we formulate this time detailed project plans for project activities, estimated duration, identified resources, and also applicable practices and analysis. These plans are essential to successfully execute the project work.  

 

Business Analysis Deliverable

Project Management Deliverable

Elicit business requirements from SME’s

Approved Business Requirements Document (BRD)

Use Cases

Use Stories

Process Models

 

Security Assessment

Resourcing

Project Timeline

Communication Plan

Deployment Plan

Risk Management Log

 

EXECUTION

Execution is the phase where we actually carry out the work. We perform work activities, coordinate the resources, and manage outputs in accordance with project scope, schedule and requirement specifications. Project work performance is tracked and progress is communicated as well.

 

Business Analysis Deliverable

Project Management Deliverable

Requirements Tracking Matrix

Support of Development Activities

User Acceptance Testing

Training

 

 

Monitor and Control of Development Activities

Project Change Requests

User Acceptance Testing

User Acceptance Testing Sign Off

Request for Change

Deployment

OPERATIONS & MAINTENANCE

Operations & Maintenance phase is used for formalizing transition to operation activities. We ensure the information system is fully functional and performs optimally until the system reaches its end of life, via operations and support models. 

 

Business Analysis Deliverable

Project Management Deliverable

Support model

 

Ensure all risks and issues are closed

Operations and Support model

Decommissioning Plan

 

CLOSEOUT

Closeout is the last phase of a project and is used to finalize all project activities and documentation. Within the closeout, we gather project insights as well, that project team, executives and other stakeholders would have regarding the performance and effectiveness of the project.

 

Business Analysis Deliverable

Project Management Deliverable

Lessons Learned

 

Lessons Learned

 

 

 


 

PMO TOOLS

Other resources and tools used by the PMO.

  • ITS Project Management SharePoint Site
  • Project Gating Checklist

 

 

 

 

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