On June 22nd 2009, Faculty and Staff email accounts were migrated to MS Exchange. One key remaining item from this deployment was to address “Resources / Meeting Rooms”. The meeting rooms have been set up in the new environment and we are ready to deploy to the College community. As a result you are able to schedule a meeting and include (invite) one of the College resources.
Booking a room in Outlook is only slightly different from doing it on OWA. Differences will be noted.
Some key questions:
I have an existing meeting set up that I want to add the meeting room. What do I do next? Just go to the meeting invitation, open the meeting and click on Rooms
(Note: In OWA it is under "Resources", then "All Rooms")
Selecting the room will display all room information like the number of seats and the facilities. Pay special attention to the availability bar. You can not have the room during the hours marked where the bar is blue, only where it is white. The you basically invite the room to the meeting.
- How do I know if I have reserved the meeting room? You will receive a message back from the meeting room stating that the meeting room invitation has been “accepted”.
- What does a moderated room mean? There are some meeting rooms across the College that require security access or are reserved by external clients. These rooms are moderated, which means that there is an administrator that has to “accept” the meeting.
You will receive an email.
- Is it possible for meeting rooms to be “double-booked”? No, it is not possible to double-book meeting rooms.
If you have any concerns, or require additional information, please contact the ITS Service Desk or see the chart below for room details.
This reference chart will allow you to compare room features.
